Case Studies — Conference Photography in Action

How We’ve Helped Organizations Capture Their Biggest Events

Every event is different — different goals, different audiences, different logistics. Here’s a look at how we’ve approached some of our most notable conference and event photography engagements in Denver and beyond.

Arrow Electronics ACT Conference — 4-Day Multi-Photographer Coverage

Client: Arrow Electronics (Fortune 500, headquartered in Centennial, CO)
Event: ACT (Arrow Celebrates Technology) Annual Conference
Venue: Colorado Convention Center + offsite venues, Denver
Duration: 4 days
Team: 2 photographers

Arrow’s flagship annual conference brings together thousands of technology professionals for keynotes, breakout sessions, networking events, and an exhibit hall showcasing the latest in electronic components and enterprise computing. We’ve been Arrow’s photography partner for multiple years running, covering every aspect of this massive multi-day event.

The challenge: With simultaneous programming across multiple tracks, exhibit hall activity, keynote presentations, headshot sessions during breaks, and evening social events — there’s simply too much happening for one photographer to capture. Arrow needed comprehensive documentation of every major moment across all four days.

Our approach: We staffed two full-time photographers on a coordinated schedule. One photographer anchored the main stage for keynotes and panel discussions while the second roamed breakout sessions, the exhibit hall, and candid networking moments. During breaks, we ran headshot sessions — roughly 8 hours of headshot coverage spread across three days. Daily check-ins with Arrow’s event team ensured we were always in the right place at the right time. We also provided daily expedited image deliveries via Dropbox so Arrow’s marketing team could post to social media in real time.

Deliverables: 16+ hours of general event coverage, 8 hours of headshot station coverage, two retouched headshots per person delivered within three weeks, full gallery of event images, daily expedited selects, and royalty-free usage rights on everything.

AASLD & Harborside — Headshot Lounge + Event Photography

Client: AASLD (American Association for the Study of Liver Diseases) / Harborside
Event: The Liver Meeting / JADPRO Live Annual Conference
Venue: Colorado Convention Center, Denver / Gaylord Rockies, Aurora
Duration: 2-3 days per event
Team: 1-2 photographers + headshot station

Medical and healthcare conferences are a cornerstone of our work. AASLD’s annual Liver Meeting and JADPRO Live both bring thousands of physicians, researchers, and healthcare professionals to Colorado for multi-day scientific conferences with dense programming schedules.

The challenge: These organizations needed both general event photography (keynotes, poster sessions, exhibit halls, networking) and a dedicated headshot station that could handle high volume during short break windows. Attendees are busy — they have 15 minutes between sessions and want to walk away with a finished professional headshot.

Our approach: We set up portable headshot stations with professional lighting and clean backgrounds (matching white or blue across multiple stations). During breaks, we photographed attendees in a streamlined process — sit, shoot, done. Our editors worked on-site to deliver retouched headshots the same day. Meanwhile, a second photographer covered the event programming, capturing speakers, panels, candids, and the overall atmosphere of the conference.

Deliverables: Two retouched headshots per attendee delivered same-day, full event photography gallery within two weeks, and all royalty-free usage rights included. For Harborside, we provided 10 hours of general event coverage plus 32 hours of headshot station time across 2 days with 2 stations.

Cystic Fibrosis Foundation — North American CF Conference

Client: Cystic Fibrosis Foundation
Event: North American Cystic Fibrosis Conference (NACFC)
Venue: Colorado Convention Center, Denver
Duration: Multi-day
Team: 1 photographer

The NACFC is one of the world’s largest gatherings focused on cystic fibrosis research, treatment, and advocacy. It’s a deeply mission-driven event where the photography needs to capture both the scientific rigor of the conference and the emotional connections between researchers, clinicians, patients, and families.

The challenge: Balancing traditional conference photography (keynote speakers at podiums, panel discussions, exhibit hall booths) with the human side of the event — patient advocates sharing their stories, researchers celebrating breakthroughs, and attendees connecting over a shared mission. The Foundation also needed images for annual reports, donor communications, and social media.

Our approach: We focused on storytelling. Yes, we captured the standard conference moments — speakers on stage, branded signage, exhibit hall activity. But we spent just as much time on the in-between moments: a patient advocate embracing a researcher, a group laughing during a poster session, the energy in the room during a standing ovation. Those are the images that move donors and motivate supporters. Our photographer worked closely with the Foundation’s communications team to identify key moments and priority speakers throughout each day.

Deliverables: Full gallery of retouched images covering all conference programming, social events, and candid moments. Digital delivery within two weeks. Royalty-free usage rights for all Foundation communications.

Inspira Financial — Multi-Day Corporate Conference

Client: Inspira Financial
Event: Annual company conference
Venue: Denver area + Red Rocks excursion
Duration: 3 days
Team: 1-2 photographers

Inspira Financial’s annual conference brought their team to Denver for three days of programming, team building, and a signature outing to Red Rocks Amphitheatre. This engagement showcases how we build flexible packages that adapt to events extending beyond the traditional conference center.

The challenge: Inspira wanted seamless coverage across both traditional conference settings (keynotes, breakout sessions) and an offsite group outing at Red Rocks — one of the most photographically dramatic locations in the country. The Red Rocks outing required additional hours and different gear considerations (outdoor lighting, large group shots against the rock formations).

Our approach: We structured two pricing options: a standard 14.5-hour package covering the core conference, and an extended 17.5-hour package adding the Red Rocks outing. We also offered photo + video combo packages, with B-roll video captured by the photographer throughout the event. The Red Rocks coverage included golden-hour group shots, candid activity photos, and environmental portraits using the amphitheatre as a backdrop.

Deliverables: Full conference photography, Red Rocks outing coverage, optional B-roll video add-on, and edited recap video. All images delivered within two weeks with royalty-free usage rights.

Planning a conference or corporate event in Denver?

We’d love to build a custom photography plan for your event. Every engagement starts with a conversation about your goals, schedule, and coverage needs — and we’ll put together options that fit. Email us or call 720-390-5995 to get started.