What to Look for When Hiring a Conference Photographer in Denver

Not all photographers are conference photographers. Shooting a multi-day event with simultaneous programming, varying lighting conditions, and hundreds of moving parts requires a specific skill set that goes well beyond knowing how to use a camera. Here’s what to look for when you’re hiring.

Experience With Your Type of Event

There’s a significant difference between photographing a wedding and photographing a 3,000-person medical conference. Ask potential photographers about their experience with events similar to yours — industry conferences, trade shows, corporate retreats, galas. Look at their portfolio specifically for conference work, not just their best images across all categories.

A Real Team, Not Just a Solo Shooter

Large conferences often need multiple photographers covering different areas simultaneously. If your event has breakout sessions happening during keynotes, an exhibit hall running alongside programming, or social events in the evening — one photographer simply can’t be everywhere. Ask whether the photographer has a team and whether they use subcontractors or full-time staff.

At From the Hip Photo, our five full-time photographers train and work together regularly. That means consistent quality and seamless coordination when we staff multiple shooters on the same event.

Clear, All-Inclusive Pricing

Watch out for photographers who quote a low day rate but then charge extra for retouching, delivery, usage rights, or travel. You should know exactly what you’re paying for before you sign anything. Our pricing includes everything: pre-event coordination, on-site coverage, retouching, digital delivery, and royalty-free usage rights. No surprise invoices after the event.

Understanding of Event Flow

A great conference photographer anticipates moments before they happen. They know that the handshake after a keynote is as important as the keynote itself. They understand that the candid networking photo in the hallway might be more valuable than a staged group shot. Ask candidates how they approach shot planning for a multi-day conference — their answer will tell you a lot.

Venue Knowledge

If your event is in Denver, working with a photographer who already knows the venue is a major advantage. The Colorado Convention Center’s lighting is completely different in the exhibit hall versus the ballrooms versus the atrium. The Gaylord Rockies has specific load-in considerations. Local venue knowledge means fewer surprises and better photos.

We’ve photographed events at virtually every major venue in the Denver metro area — and we know the quirks of each one.

Turnaround Time and Delivery

Ask about delivery timelines upfront. If you need same-day selects for social media, make sure that’s part of the agreement. Standard turnaround for a full retouched gallery should be around two weeks. Anything longer than three weeks for a conference gallery is a red flag.

Start the Conversation Early

The best conference photographers book up months in advance, especially during Denver’s peak convention season in spring and fall. We recommend reaching out 60-90 days before your event. Email us to start planning.